What Is a Duplicate RC and Why Does It Matter?
A Registration Certificate is the official document from the Regional Transport Office (RTO) that verifies your vehicle's registration in your name. It has major details: chassis and engine numbers, type of vehicle, fuel, owner details, and RTO jurisdiction. A duplicate RC is issued as a replacement for the original in instances of theft, loss, damage or deterioration. It carries the same legal status and permits driving legally.
Ways to Obtain a Duplicate RC in Meghalaya
You can obtain a copy of RC in Meghalaya in two ways:
- Online through the Parivahan Sewa portal
- Offline by visiting your local RTO in person
Both are fine options, but online could be more accessible for city dwellers, and offline would be better for rural or low-connectivity residents.
How to Apply for a Duplicate RC Online in Meghalaya
For Shillong, Tura or other townships residents, the online option can eliminate many trips and waiting.
1. Access the Portal
Go to Parivahan Sewa and choose "Vehicle Related Services."
2. Choose Meghalaya
From the drop-down menu, select Meghalaya.
3. Enter Vehicle Information
Enter your registration number and the last five digits of your chassis number and click "Proceed."
4. Select Duplicate RC Service
In the services menu, click on "Duplicate RC."
5. Fill in the Form
Enter personal and vehicle information, as well as the reason for applying for a duplicate RC—lost in transit, water damaged, or stolen.
6. Upload Documents
Provide digital scans of required documents, including ID proof and address proof. Ensure files are legible and within size restrictions.
7. Pay the Fee
Pay online using methods like UPI, debit/credit card, or net banking.
8. Submission Confirmation
You will see a confirmation with your application number. Retain screenshots and note down the number for tracking.
How to Apply for a Duplicate RC Offline in Meghalaya
The offline way is the best for most in Meghalaya's rural areas.
1. FIR (if necessary)
In case the RC is stolen or lost, report an FIR at the nearby police station. This can be either Khasi or English.
2. RTO Office visit
Go to your area's RTO—Shillong, Tura, or Jowai. Officials usually speak Khasi or Garo and can assist in verifications.
3. Form 26 Obtain
Fill out this application for a duplicate RC. If your vehicle is financed, you’ll also need Form 34, signed by the financier.
4. Submit Your Documents
Hand over Form 26 (and Form 34 if applicable), the FIR (if any), ID and address proofs, and any damaged RC copy.
5. Payment of Required Fee
Pay by cash or DD. The clerk shall print a receipt.
6. Verification and Acknowledgement
The RTO will verify your forms and give an acknowledgement receipt with an application number.
7. Processing
Wait for a 15–30 working day turnaround time. Request a tentative collection date.
Documents Required to Get a Duplicate RC in Meghalaya
Keep both the original documents and photocopies clear in hand prior to applying for a copy RC in Meghalaya.
| Document | Purpose |
| FIR copy | Proof of report for lost/stolen RC |
| Form 26 | Application form for a duplicate RC |
| Valid ID proof | Aadhaar, PAN card, Driving Licence, etc. |
| Address proof | Aadhaar, Voter ID, Passport, utility bills, etc. |
| PUC certificate | Pollution Under Control certificate |
| Insurance certificate | Valid motor insurance document |
| Affidavit or self-declaration | Stating the loss/damage and intent to get a duplicate copy |
| Damaged RC (if available) | Submit if the RC is physically damaged |
| Traffic challan clearance (if any) | For commercial vehicles |
Fee Structure for Duplicate RC in Meghalaya
The charges differ according to vehicle class.
| Vehicle Type | Fee (INR) |
| Invalid Carriage | ₹25 |
| Two-wheeler | ₹150 |
| Light Motor Vehicle (Private) | ₹300 |
| Light Motor Vehicle (Commercial) | ₹500 |
| Medium Passenger Vehicle | ₹500 |
| Medium Goods Vehicle | ₹500 |
| Heavy Passenger Vehicle | ₹750 |
| Heavy Goods Vehicle | ₹750 |
| Imported Motorcycle | ₹1,250 |
| Imported Car | ₹2,500 |
| Other vehicles | ₹1,500 |
Typical Timelines to Get Duplicate RC in Meghalaya
- Online applications: 10–20 working days
- Offline submissions: 15–30 working days
- Smart card mailing: Extra 7–15 days if mailed
Delays may be caused by monsoons, postal difficulties in garrison towns, or local holidays such as the Shillong Autumn Festival. If you are preparing for a distance travel or sale, it is advisable to submit in advance.
How to Track the Application Status for Duplicate RC in Meghalaya
After applying for a duplicate RC in Meghalaya, it's essential to keep yourself informed about its status. You can simply check the status online through the Parivahan Sewa portal.
Follow these steps:
- Go to the official Parivahan Sewa website.
- Click on 'Online Services', then select 'Vehicle Related Services'.
- Select Meghalaya as your state.
- Enter your vehicle registration number.
- On the dashboard, select 'Status'and click on 'Know Your Application Status'.
- Provide your application number and the screen-based verification code.
- Click 'Submit' to see the latest status.
Downloading Your RC Digitally After Approval
After your application gets approved, you don't need to wait for the physical copy. Here are the steps for a digital RC:
- Go to the Parivahan Sewa website and choose Meghalaya.
- Provide your registration number as well as the last five chassis digits.
- Wait for an OTP sent to your registered mobile number and input it.
- Get and download your RC as a PDF.
- Save it in DigiLocker or mParivahan. These are completely accepted by traffic enforcement authorities.
This electronic copy is legally acceptable throughout India, including in Meghalaya's distant valleys, and spares you from the hassle of carrying the physical RC.
What May Delay Your Application?
There are a number of factors that can retard processing of your duplicate RC application in Meghalaya. The most common factors include submitting wrong vehicle details in the application form or scanning low-resolution copies, and incomplete papers.
Lacking a vital requirement, such as the FIR (in the event of a lost or stolen RC) can also lead to delays. If your car is on loan and the financier's clearance is not furnished in proper order, that can also lead to delays.
Genuine traffic challans or outstanding road taxes are also routine causes of application processing delays. Local variables like RTO, strikes, holidays, or training days, particularly during state festivals, are additional influences on the processing schedule.
Inadequate internet coverage in some parts of Meghalaya can also cause delays or unsuccessful submissions when applying online.
In case of delay, you may try calling your local RTO or the relevant police station, which should help determine the cause and direct you accordingly.
Frequently Asked Questions
